Cardata

We’re live at NAFA! The Cardata team is here in Cleveland spending time with fleet leaders, and having some really great conversations about vehicle programs. If you’re here, come find us, say hi and grab some tax-free swag. We’re chatting about: 🚗 lowering total vehicle program costs in a practical way 📊 getting better visibility into spend and driver activity ⚙️ simplifying admin work for fleet and operations teams There’s still time to connect. Come visit us at booth #494! #NAFA2026 #FleetManagement

We’re heading back to NAFA I&E in Cleveland next week (!!) If you’re navigating rising fleet costs, managing a dispersed workforce, or trying to figure out what the right vehicle program should look like, we’d love to chat. We help companies rethink traditional fleet with more flexible, cost-effective approaches that actually fit how teams operate today. Lee Adam, Alan Wisniewski, and Nick Galli will be there, so stop by Booth #494, ask questions, and grab some swag! 📍 Cleveland, Ohio 📅 April 13–15 🤝 Booth #494 See you there!

That’s a wrap on the BevCap Management LLC Best Practice Workshop in Texas 🤠 A great few days connecting with industry leaders and sharing how companies can bring structure, control, and cost efficiency to their mileage reimbursement programs. Thanks to everyone who stopped by the chat with our team. Until next time 👋

If you’re focused on reducing costs, minimizing risk, and supporting your field teams this year, let’s chat! Megan Dean, Heather Black and Madeleine Beelen will be at the BevCap Best Practice Workshop in Grapevine, TX from April 6–8th. Come by and see how beverage companies are making their mileage reimbursement programs simpler, safer, and more cost-effective.

MUFC Day 1 looked a little like this 👇 ✔️ Meaningful conversations ✔️ Big interest in implemeting strategic mileage reimbursement programs ✔️ A crowd of very proud owners of tax-free hats and money bags! We’re here again today at booth #1747! Stop by and let’s talk about making those savings real.

Gas prices are rising again, but the bigger issue is how much they fluctuate. When costs swing, flat allowances and IRS rates can fall out of sync fast. If your mileage reimbursement program isn’t based on real data, you’re likely playing catch-up.

Something interesting is happening this year from my seat... vehicle programs that worked well five or ten years ago are being re-evaluated. This is not because fleets don’t work, in many cases they absolutely do, but the environment around vehicle programs is changing. At Cardata we recently completed a market research study with 150 business leaders, which highlighted a few of the pressures organizations are navigating: Company-owned fleets can be about 30% more expensive than tax-free reimbursement alternatives when personal vehicles meet the job requirements. Taxable car allowances can lose 37¢ of every dollar to taxes. And 30% of eligible vehicle programs are expected to transition to personal vehicles by 2028. So the conversation we’re hearing from leadership teams is less about replacing fleets and more about making sure the program fits the job. In some roles, a fleet vehicle is absolutely the right solution. In others, reimbursement programs can be more efficient while still supporting drivers fairly. What’s changing is that vehicle programs are becoming a strategic decision, not just an operational one. Finance, HR, sales, and Ops leaders are all part of the conversation now. Personally, I am always a fan of re-evaluating new strategic decisions based on the data in front of me. When teams step back and look at the data together, the right approach usually becomes much clearer. Food for thought.

Gas prices are rising again. As of earlier this week, the U.S. national monthly average gas price hit $3.718 per gallon... This impacts the real cost of driving. And the fluctuation is a big issue, when costs swing, flat allowances and the IRS standard rate can fall out of sync fast. If your mileage reimbursement program isn’t based on real data, you’re likely playing catch-up. In this article, I break down what’s happening and how to keep reimbursements accurate and fair. Research article linked in the comments 👇

✅ Tax-free hats. ✅ Tax-free totes. ✅ Tax-free mileage reimbursement. If you're heading to Vegas for the Multi-Unit Franchising Conference, come see the Cardata team at Booth #1747 to learn how compliant mileage reimbursement programs can help franchise businesses reduce tax waste and better support their field teams. Plus, grab some popcorn while you're there 🍿 See you in Vegas! #MUFC26