Executive Assistant

We are looking for a highly organized and proactive Executive Assistant to provide top-notch support to senior leadership in St. Augustine, Florida. This long-term contract position requires someone with strong attention to detail who excels at managing schedules, coordinating travel, and ensuring the smooth execution of executive-level tasks. Join our team and play a key role in enhancing operational efficiency.

Responsibilities:
• Manage and maintain complex executive calendars, ensuring appointments and meetings are scheduled seamlessly.
• Arrange and coordinate comprehensive travel plans, including flights, accommodations, and transportation.
• Organize executive meetings, preparing agendas and gathering necessary materials for productive discussions.
• Serve as a reliable point of contact for internal and external stakeholders, ensuring effective communication.
• Monitor deadlines and follow up on tasks to ensure timely completion of projects.
• Handle confidential and sensitive information with the utmost discretion and professionalism.
• Provide administrative support by preparing reports, presentations, and correspondence as needed.
• Assist in planning and coordinating events or special projects for the executive team.
• Identify opportunities to improve processes and suggest solutions to enhance efficiency.
• Maintain accurate records and documentation to support executive operations.
• Proven experience as an Executive Assistant or in a similar administrative role.
• Strong proficiency in calendar management and scheduling tools.
• Demonstrated ability to coordinate complex travel arrangements.
• Exceptional organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Ability to handle sensitive information with confidentiality and professionalism.
• Proficiency in using office software, including Microsoft Office Suite.
• High level of attention to detail and a proactive approach to problem-solving.
TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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