Executive Assistant

Our client is looking for an experienced Executive Assistant to provide high-level administrative support to senior leadership. This is a contract position based in San Antonio, Texas, offering a dynamic and hybrid work environment. The ideal candidate will possess strong organizational skills and the ability to work independently while managing multiple priorities effectively.

Responsibilities:

• Manage and maintain executive calendars, ensuring all appointments, meetings, and deadlines are accurately scheduled.

• Coordinate and arrange travel plans, including booking flights, accommodations, and transportation.

• Prepare and organize materials for executive meetings, ensuring all necessary information is readily available.

• Utilize Basecamp software to track and manage tasks and projects efficiently.

• Act as the primary point of contact for scheduling and administrative inquiries.

• Ensure timely communication and follow-ups on behalf of executives.

• Maintain confidentiality in handling sensitive information and documents.

• Draft, edit, and format correspondence, reports, and presentations as required.

• Proactively identify and address administrative needs to optimize workflow.

• Collaborate with internal and external stakeholders to ensure smooth operations.

• Minimum of 2 years of experience as an Executive Assistant or in a similar administrative role.

• Proficiency in calendar management and scheduling.

• Demonstrated experience in arranging and coordinating travel plans.

• Familiarity with project management tools.

• Strong organizational and multitasking skills with a keen attention to detail.

• Excellent written and verbal communication abilities.

• Ability to work independently and take initiative when needed.

• Business casual dress code required for in-office work.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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