Executive Assistant

This is a Contract to hire opportunity for an Executive Assistant , they will play a critical role by providing high-level administrative support to and assist in managing day-to-day responsibilities of executives with both management and client-service responsibilities while maintaining strict confidentiality. This role will involve a diverse range of tasks that require discretion, exceptional communication and organizational skills, and the ability to prioritize effectively in a demanding client service organization. This position requires a high level of professionalism, and the ability to communicate effectively with internal stakeholders and clients while maintaining a focus on service excellence.

Provide high level support to Managing Directors (MDs) including, but not limited to, calendar management, travel coordination, expense report submission, and meeting preparation.

Review forms and reports in the firm’s client acceptance portal for accuracy and completeness and distribute to team members.

Prepare and review job arrangement letters in accordance with firm standards.

Assist with set up of client codes and job numbers with the utmost accuracy and minimal supervision.

Organize, track, and maintain certain client and administrative files and follow-up on missing items in a timely manner.

Create and track business development reports and activities for MDs.

Prepare, coordinate, and send client documents.

Prepare, coordinate, and send documents related to internal management functions.

Generate and distribute reports in billing and other systems as needed for client engagement team(s).

Ensure the completion of essential projects and meet critical deadlines.

Occasionally assist office committees with coordination of external events.

Calendar Management, Book Travel Arrangements, Coordinate Travel Arrangements, Arranging Travel, Executive Meetings

The Requirements

Bachelor’s degree preferred.

5 or more years administrative experience, preferably in a professional services environment (accounting, tax, or legal)

High level of proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and with conferencing software (MS Teams, Zoom).

Professional demeanor and experience communicating with multiple executive levels, including C-Suite and Board Members

Excellent written and verbal communication skills

Proactive with ability to work in a deadline-driven environment and handle multiple projects/tasks with an attention to detail.

Uses technology to improve efficiency and accuracy in work product and seeks out opportunities to improve skills.

Ability to work both independently with minimal supervision and exercise good judgment/decision making when necessary and also supervise others, as applicable.

Occasionally be available to assist with urgent matters during weekends.

This role is in office 5 days a week, in our New York City office.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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