Executive Assistant

We are looking for an Executive Assistant for a top media company in Burbank, CA! The ideal candidate will manage complex calendar coordination, travel arrangements, and expense reporting for the Vice President, Director, Creative Talent Pathways, while also serving as a key administrative anchor for the broader team. This person should thrive in a collaborative environment, be skilled at anticipating needs, and bring a proactive mindset to keeping operations running smoothly. Experience supporting senior leadership and an interest in inclusive content and talent pathways are highly valued.

• Pay $33-35/hr- based on experience
  
  
  

Responsibilities:

• Manage intricate calendars for 2-3 executives, schedule internal and external meetings in collaboration with other assistants and external professionals
• Communicate effectively and professionally (written and verbal) with Executive and Senior Executives, and across different internal departments and external partners
• Represent the department in a professional manner
• Manage all logistics and event coordination for team meetings, events, and offsites
• Support departmental projects as needed for both Creative Talent Pathways and Content Advisement teams. Projects may include event management, project management support, email communications, presentations, maintaining databases, and other duties as assigned.
• Take proactive steps to anticipate executive requirements and mitigate potential scheduling or logistical problems
• Maintain organizational documents
• Coordinate domestic and international travel and logistics
• Prepare and submit expense reports
• Detailed note taking during various team meetings
• Create presentations using Keynote, PowerPoint, Microsoft Word and other software
• General office management including, but not limited to, managing mail into and out of the office, ordering office supplies, and coordinating office guest visits
• Provide back up support on other administrative tasks and other duties as assigned
  
  
  

Required Qualifications:

• 2-3 years administrative work experience supporting multiple executives
• Demonstrated ability to work independently and proactively to solve problems
• Strong organizational skills and the ability to pay close attention to detail while handling multiple projects simultaneously
• Demonstrate strong communication and time-management skills, able to effectively communicate and manage tasks in a proactive and timely manner
• Strong computer literacy and proficiency with Microsoft Office, Microsoft Teams, Keynote, Zoom, Box
• Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly
• A sense of urgency and a proactive mindset
• High level of integrity and discretion in handling confidential information
• Detail oriented with the ability to work well and maintain professionalism under pressure
• Positive attitude and the ability to be proactive, resourceful and flexible
• Strong people skills, including the ability to work effectively as part of a team
• Ability to take initiative and work with limited direction
• Experience at a Studio or Production Company.
  
  
  

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.