Project Interface Coordinator

About us

Network Rail Consulting (NRC) is the international consultancy arm of Network Rail – the owner and operator of Britain’s mainline rail system. We have been active in the North American, Australian and the Middle East markets since 2013 and have successfully delivered more than 150 consultancy contracts for government, public and privately owned organizations.

Through our consulting services in the United States (US), we are assisting both public agencies and private clients in the transportation sector to accelerate transformation efforts, make step-changes in major program delivery, and achieve leaps forward in areas such as asset management & maintenance, major projects, railway operations, strategic planning and advisory.

Our work is driven forward by our values: agile, always safe, care about people, collaborative, impartial and passionate.

The Opportunity with NRC

We are looking for a Project Management Assistant to join our team in New York. The successful candidate will provide support to our clients with the development of complex, transformational railroad projects.

Acting as a key member of the team, you will establish and manage internal and external interface processes. This includes identifying relevant stakeholders, establishing clear and systematic lines of communication, tracking the flow of documentation, and proactively applying creative problem-solving approaches to move the project forward.

You will also support the project manager with team coordination and project administration, including the management of finances, resource allocation, schedule, and status reporting to the client.

Key Accountabilities

• Maintaining and monitoring project resource plans, project schedules, work hours, budget, forecasting and expenditure.
• Organizing, attending, and participating in a variety of stakeholder meetings and audits.
• Documenting and following up on important actions and decisions from meetings, chasing both within the team and client and contract package teams where necessary.
• Reviewing and preparing presentation materials for meetings and workshops.
• Providing administrative support as needed and reviewing and preparing project outputs and reporting.
• Coordinating, Subject Matter Expert (SME) activities and resource planning, while obtaining appropriate approvals and management of SME visits including arranging travel.
• Managing and setting up project SharePoint sites and libraries and access controls for relevant staff members.
• Providing document control across the program and coordinating the adequate storage of evidence and reporting related to the assessment activities.

Job Skills, Experience & Qualifications

Essential

• Considerable experience working in a project delivery role in a wider project management function
• Advanced Microsoft Office skills
• Proficient Microsoft Excel user, e.g., competent in the use of formulas and functions
• Strong time management and organisation skills
• Excellent verbal and written communication skills
• Excellent attention to detail
• A relevant qualification such as PRINCE2 or PMP is desirable

For the right person, this role presents a fantastic opportunity to develop their career, joining an established and passionate team, with ambitious plans to grow.

We offer benefits such as:

• Competitive compensation packages
• A performance-related pay incentive scheme
• Healthcare insurance premiums (100% paid for by us)
• Generous vacation leave entitlement (25 days)
• 401K with employer matching contributions
• Access to Employee Discount Program via LifeMart

NRC supports flexible working practices, and we understand that life balance is an important part of our employees' lives. We offer a wide range of flexible work/life balance options such as hybrid (home/office) working, flexible working hours where appropriate.

Apply

Sound interesting? Apply to this vacancy today and our Talent Acquisition team will review your application in due course.

NRC is an Equal Opportunity Employer. We welcome applications from all qualified candidates regardless of age, race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, or veteran status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.